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When was the last time you adapted the way you communicate with clients?

Have you thought of incorporating text messages into your repertoire?

"Too hard", you're thinking, or, "My clients are adults". They won't be receptive. Who wants to push all those tiny buttons? Or mess around with predictive text? Or try to learn that text shortcut lingo like "gr8"? Let me try to persuade you to change your mind.

Preparing for a national speaking engagement around Australia to the Allied Medical Health industry recently, I telephoned the five main practice management software suppliers to learn what marketing modules are built into their products. Next, I telephoned and visited many practitioners. I asked everyone what they did for marketing and communication with their patients.

The pattern that emerged was clear. Practices with high equipment costs (dentists, optometrists) routinely called their patients as appointment reminders and telephoned/mailed for recalls. They were not using, didn't understand the value of, or were simply prejudiced against doing anything other than speaking, or writing to their patients. However, their software has modules that allow them to easily send personalised text messages (as well as email). With one push of a button they could send customised text (or emails) to patients. Email - no cost. Text - 18c each. Compare that over a year's time with the cost of a receptionist dialling away (wages) and phone charges.

The smaller practices, such as podiatrists, physiotherapists and massage therapists, prompted clients only on an as-requested or as-needed basis - those chronic no-shows or tardy patients they knew about. Yet what is the cost of a no-show? Or someone arriving late? Furthermore, they rarely did any marketing to patients - trying to add on healthcare products, prompt them to replenish used supplies, or event marketing (such as a physiotherapist suggesting a gift of a massage for Mother's Day).

This week, I had another speaking engagement in New Zealand for an insurance company. The audience were risk insurance brokers. You might think insurance brokers run a completely different business from healthcare. But they, too, fill time slots seeing clients, and have to keep their clients informed (on the progress of their insurance as it goes through underwriting). They, too, have to see them at least once a year for a check-up, and are trying to increase business turnover and profitability. Yet only a few said they were using text messages with clients.

One clever individual in Tauranga said, "When I have to drive to see clients, I don't want to turn up to an 'I'd forgotten you were coming' and find no one home. My time is too valuable to waste, as is petrol. I find sending texts to remind about appointments adds to my customer service and ensures my time is not wasted."

If you have appointments, you should you consider text messaging. Why?