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Let’s get organised

Time management is about getting the important things done. It's also about learning to do things efficiently so you can ultimately accomplish more.
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 Control your time instead of letting it control you. Have a plan every day. Make a to-do list. You'll accomplish more.

Delegate repetitive tasks where possible. Get others do what you don't do well. Look at your to-do list after you write it and ask yourself what you can delegate. 

Set goals and priorities, write them down.  Focus on them daily.  Continually ask yourself, "Is this the best use of my time right now?"

Organise your surroundings.  You can lose a lot of time each day looking for misplaced papers. Set up a simple filing system.  Process your paper daily and you'll save time not having to search through clutter.

Have a place for everything.  Keep like items together.  Declutter.  Move excess stuff out of view.

Write it down.  If your head is full of clutter, you won't get as much done, you’ll have too much information floating around in your head.  Keep a note book with you at all times and record things as they pop into your head. Once you’re back in front of your computer you can schedule it and cross it out of your notebook.

Make a daily schedule.  You'll be more efficient.  Add appointments and meetings, with beginning and end times. Schedule time for your to-do list items.  Remember, only schedule 70% of your day.  The other 30% will be filled with tasks you cannot schedule such as phone calls, incoming emails etc.

Analyse everything you do for a week.  Look at what you do; what you do with it; why; could you do without it and is there a better way? Try working with a friend or co-worker to come up with ideas.

Reading material.  Learn to skim information and highlight important text for easier retrieval.  Carrying reading material with you wherever you go will mean you can utilise waiting time.

Utilise the tools your computer software has to offer ie; Word – Use Auto Text to add your personal commonly used words or phrases and when you start to type a word it will automatically display the word/phrase for you (no additional typing required).  

 

Getting organised will help you be successful,

however you define it.

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About the author

Tracy Stockman's picture

I have 25 years experience in administration management in the private and not for profit sectors. Working with businesses and groups to make improvements that make a difference to the day to day running of their organisation is very rewarding for me.

Contact me for a free initial consultation to discuss how I can assist you and your business.