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Decluttering tips: The beauty of databases

October 12th, 2009 by Angella Gilbert
In the second of our series of short, sharp decluttering tips, Angella Gilbert takes a look at more effective use of your database
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With the amount of activities, and people, we cram into our busy lives these days a quick and easy database system soon becomes invaluable.

Probably one of the easiest databases will be your Microsoft Outlook program. Fully utilised, this program is more than just an email centre, it will also handle your address book, your day to day activities and upcoming events.

And it becomes a useful record keeping device which may be used alongside your hard copy diary, or Blackberry.

The Contacts function is simple to use and can store your business contacts, personal contacts, and also useful phone numbers. I have found that breaking my contacts down into groups allows for easy and quick retrieval. These groups may be: clients, prospects, suppliers, family, friends, tradesmen, important contacts (lawyer, accountant, dentist, doctor and vet). 

The Calendar is great for keeping up with your day to day activities, as well as logging in birthdays and special events. And of course, instead of all of those bits of paper where we jot down things that need to be done, you can slot all of your ‘to do’ items into the Task Pad.

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About the author

Angella Gilbert's picture
Angella Gilbert
Gioia Decluttering & Organising Services
http://www.gioia.net.nz

Angella Gilbert - Organising & Decluttering Expert

Angella has an innate talent for cutting through the clutter and mayhem and creating organised systems in the home and business environments.
She has been called on to declutter and organise clients’ homes, offices, wardrobes, garages, and helped some to better structure their time to find that wonderful but sometimes elusive thing called ‘balance’.
So why should you bother clearing away the clutter? Well here’s what one of Angella’s clients had to say: “ I completely underestimated the value to me of getting my office organised. I have saved time and money by being more organised, but more importantly it has freed me to spend energy on the creative side of my business and I have reaped the rewards from that.”

Auckland